Contract Administrator

Description

• Tracking and coordinates day-to-day administration of contracts and tasks, including preparing, analyzing, and tracking contract requirements.
• Works with external engineers and PMs through all phases of the work.
• Supports PM’s and PgM’s with communications to ensure the efficient operation of groups.
• The successful candidate must have excellent communication skills, be customer-oriented and task driven for the safe completion of simple and complicated activities.
• Document preparation including proofreading, formatting, and preparation of electronic and hard copy submittals.
• Assists with task orders, detailed budgets, change orders/contract modifications, and amendments.
• Develops agendas, coordinate, and memorialize routine project team meetings as well as agency meetings.
• Develops and maintains project controls manual and project management plan.
• Prepares monthly progress reports.
• Responds to client and subconsultants for any invoice disputes or questions.
• Maintains a document management system with all project related documents and correspondence files.
• Provides orientation to GEI staff new to project.
• Assists in budget development, resource loading and leveling.
• Assists with preparation of qualification statements and proposals.
• Coordinates subconsultant agreements, insurance, confidentiality statements, etc.
• Reviews, manages, and analyzes monthly invoices – internal and external.
• Prepares and maintains tracking spreadsheets for project related budgets.
• Organizes and memorialize various meetings.
• Completes other project related, and technical duties as assigned.
• Manages Program Document Management System.
• Candidates can expect to work independently as well as in groups. May be assigned additional tasks as required.

• Associate degree (administrative professional, or similar preferred) with 8+ years of contract administration experience in water resources engineering industry. 
• Strong interpersonal skills, comfort and capability working effectively with diverse teams to achieve shared goals.
• Strong attention to detail, excellent organizational skills and methods, proven capabilities in process management
• Good understanding of contracting methods and standards for professional services such as planning, design, program management etc.
• Good understanding of contracting methods and standards for construction services
• Previous experience administrating professional services contracts and construction contracts in California.
• Advanced Microsoft Word and Technical Writing skills; including automating documents, formatting, and accurate proof reading, grammar, punctuation, and spelling, as well as outstanding verbal and written communication skills.
• Advanced knowledge and application of Microsoft Word, Excel, PowerPoint, and Adobe/Bluebeam Revu skills, including automating documents, formatting, and proofreading.
• Valid driver’s license required.

• Previous experience supporting PgM and CM projects for water resource projects in California.
• Experience with Microsoft Teams, Procore and/or other CM software systems.
• Experience with Microsoft Project and Primavera P6
• A Certified Associate in Project Management (CAPM) and/or a Project Management Professional (PMP) certification

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Pay Range For This Position: $33.65 – 43.27/hour
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Commuter Benefits
• Hybrid Work Schedules and Home Office and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• Opportunity to be an Owner and Shareholder (Learn more here)
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
• And More…